The problem
Architecture firms use an estimated
7+ tools to run one project.
The result: missed decisions, financial leakage, and hours lost every week to coordination that should be automatic.
Architecture firms run on scattered tools
WhatsApp for instructions. Excel for budgets. Email for approvals. Nothing talks to each other.
Finance visibility is always lagging
You find out about overruns after they happen. There's no single number that says where you stand today.
Site updates live in someone's phone
Daily progress, material waste, and headcount are undocumented or buried in message threads.
Clients are always chasing you
Status calls, approval delays, document requests. Your best clients deserve better visibility.
One platform
A unified system for running
your firm.
Not another project tool. An operating system — every function connected, every decision traceable.
Projects & Phases
Full project lifecycle — from kickoff to handover. Phases, milestones, tasks, and schedule in one view.
Finance Control
Real-time budget tracking, expense logging, RA billing, and payment milestone management.
Site Operations
Daily site logs, material tracking, labor headcount, and morning SOP ritual — all mobile-first.
Client Portal
Clients get a live portal — no app download, no login friction. Progress, decisions, approvals.
Procurement
Stock requests, purchase orders, GRN, vendor management. Full material chain in one place.
AI Agents
6 AI agents monitoring your firm 24/7. Financial Controller, Site Sentinel, Chief of Staff, and more.
How it works
How a project flows
through Arcflo.
Arcflo AI
AI that understands
your projects.
Six specialized agents running in the background — not chatbots, not generic tools. Purpose-built for AEC workflows.
Chief of Staff
Monitors every project for risk, blockers, and next actions. Your 24/7 project intelligence.
Financial Controller
Flags budget overruns, stalled milestones, and unusual procurement patterns before they hurt.
Site Sentinel
Reviews daily site logs, detects missing rituals, and alerts you when site goes dark.
Commercial Guardian
Tracks variation orders, contract deviations, and unapproved changes across all projects.
Kickoff Agent
Auto-generates project phase plans, task lists, and budget frameworks from your brief.
Procurement Copilot
Watches stock levels, auto-flags low inventory, and drafts purchase orders for approval.
Command center
Every project. One view.
See every project's health, budget, and progress at a glance. No digging through spreadsheets.
Client portal
A professional-level portal your clients will trust.
Stop sending status updates on WhatsApp. Give every client their own project window — with approvals, documents, and progress tracked automatically.
PIN-gated access
No app download. No account creation. Clients access their project via a secure link + PIN.
Live project dashboard
Progress, phases, and milestones visible in real time. Clients always know where things stand.
Approval workflows
Design decisions, variation orders, and change approvals — all tracked with timestamps.
Document access
Drawings, contracts, and site photos — organized and accessible without email chains.
Where does your firm stand?
How structured is your
firm today?
Most architecture firms are stuck between Level 1 and Level 2. Arcflo gets you to Level 4 — fast.
Reactive firm
WhatsApp instructions. No documented decisions. Finance is a surprise at the end.
Organized firm
You have spreadsheets and folders. But nothing is connected and updates are manual.
Systematic firm
Project tools exist. Team follows process. But insights are still delayed and manual.
Arcflo firm
Your goalEvery project is visible. Finance is real-time. AI flags problems before they become crises.
Not another generic project tool
Built for the way AEC
firms actually work.
Arcflo isn't Notion or Asana with a construction skin. It's purpose-built for projects that have sites, variations, clients, and procurement chains.
Architecture firms
Solo to 20-person studios
- ✓Project management with phases
- ✓Client portal + approval flows
- ✓Document management
Interior designers
Freelancers + boutique firms
- ✓Procurement + vendor tracking
- ✓Room-wise BOQ management
- ✓Client mood board approvals
Construction firms
Contractors + PMC offices
- ✓Site rituals + DPR logging
- ✓Subcontractor portal
- ✓RA billing + payment tracking
Built for trust
Built for firms that take
direction seriously.
Arcflo is infrastructure for how a professional firm should actually operate.
Clarity
Every decision is documented. Every number is traceable. No one can say "I didn't know" — because the system shows them.
Accountability
Tasks are assigned. Deadlines are set. Approvals require sign-off. Arcflo creates a culture of ownership — not just hope.
Operational discipline
Morning rituals. Daily logs. EOD reports. Arcflo makes the right process the easy process — for your entire team.
Run your architecture firm
like a system.
Join architecture and construction firms across India using Arcflo to run tighter, more profitable projects.